Business Support Administrator

Date Posted: September 22, 2023
Closing Date: October 8, 2023
Location: New Plymouth
Duration: Fixed-Term 6 months

Position Summary

To provide confidential secretarial, administrative, and organisational support to the Stakeholder Relations, Finance, IT and Commercial Departments and Department Directors.

Position Responsibilities

• Prepare, actively participate in and maintain accurate records of Department meetings and communications.
• Manage Finance, IT and Commercial department calendars to assist with workload/workflow as required including liaison with internal/external stakeholders to ensure a high quality of time management.
• Coordinate meetings, events, and external visitors to the departments, ensuring all logistical requirements are met.
• Coordinate and manage travel bookings, arrangements, itineraries, and schedules during travel time and provide support to the Methanex NZ business as the Travel Portal super user.
• Maintain Finance, IT and Commercial data in relevant information systems to ensure records are current.
• Administer invoices, expenses claims and company credit card expenses for the Finance, IT and Commercial departments.
• Coordinate the review and update of Procedures.
• Coordinate administrative requirements including stationery supply, team functions and on boarding of new employees and contractors.
• Input payroll data into the payroll system and follow up with HR and/or Payroll on any queries.
• Assist the IT Business Relationship Manager, NZ with procurement and fixed cost management.
• Provide support to Methanex business as the Flexipurchase super user and work with BNZ contacts to ensure Flexipurchase systems are rectified in a timely manner.
• Prepare and circulate monthly Management Team packs and Directors Meeting reporting within agreed deadlines, working with all contributors to ensure timely delivery of submissions.
• Provide reception back up as required.
• Adhere to appropriate standards and guidelines, ensuring all work complies with relevant legislation and regulatory requirements.
• Build strong relationships with key internal stakeholders to increase business understanding and role efficiency.
• Prepare and maintain Sarbanes Oxley narratives for all activities relevant to this position.

Position Qualifications

• NCEA or equivalent
• Previous experience in an administration position of high responsibility
• High computer literacy, including advanced MS Office application knowledge
• Experience with document management systems and database applications
• Excellent Communication skills – written and verbal
• Ability to work autonomously and manage own time

All persons interested in applying for this position should complete the Internal Application Form.

Please advise your Manager/Supervisor prior to submitting your application.

Inquiries and applications should be directed to [email protected] Applications close Sunday 8 October 2023 NZT

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